About the opportunity

The Senior Project Officer (Events) is responsible for developing, implementing and managing a diverse range of events for the Business School’s Dean, Faculty General Manager, Director, External Engagement & International, the Senior Leadership Team and external stakeholders across the Business School and wider community.

This role works with the Director, External Engagement & International to deliver events that are strategically aligned with the Business School’s priorities and long-term vision. The incumbent will also provide professional advice and guidance to other members of the Business School on events.

Your key responsibilities will be to:

• manage and implement a wide range of events such as conferences, launches, luncheons, dinners, receptions, ceremonies and other events, of varying sizes
• develop and maintain effective and productive relationships with multiple event stakeholders across the Business School, University and external partners
• manage event finances including preparation and submission of journal transfers, supplier contracts, quote waivers, purchase orders, monitoring of event budgets and coordination of financial reports required
• manage event team performance and resourcing including event staffing, allocation of work, goal/target setting, and review of deliverables
• implement event risk analysis, mitigation and compliance procedures
• implement, manage and maintain online event management software (SwiftDigital), including supporting the administration of complex and paid events.

About you

• proven experience in event management within complex or multi-faceted organisations, with the ability to manage multiple work streams and tight deadlines
• strong stakeholder management skills, including coordinating with senior internal and external stakeholders and delivering high-quality customer service
• project management capability, with demonstrated planning, organisation, and delivery of large or complex events/projects
• financial and numeracy skills, including budgeting, reconciliation, invoice processing, and tracking project expenditure
• excellent communication skills, with the ability to provide professional advice and collaborate effectively across teams
• strong analytical, problem-solving, and critical thinking skills, with sound decision-making ability
• high attention to detail and organisational skills, ensuring accuracy across all event and project activities.
• technical proficiency, including CRM systems, event management software, and design tools (e.g. Adobe InDesign and Photoshop)
• previous experience in the higher education/tertiary sector or at a complex, multi-faceted organisation.

Sponsorship / work rights for Australia
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply.

Pre-employment checks and declarations
Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or been found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.