Executive Assistant – Arc UNSW

The Executive Assistant is a part-time (2-days) role that supports the operations of the Marketing Department. Primarily the role will manage the administration of the team including scheduling, bookings, minutes, actions, resource management and financial controls. They will audit and manage material stocks, office supplies and membership collateral along with assisting in incidental tasks as they arise. Thei role will extend to tracking, reporting and metrics for the team and include research tasks and marketing campaign activity.

Key Tasks & Accountabilities

• Oversee General Managers, Studio Manager and Communications Manager calendar and task list.
• Complete monthly financial tasks like invoicing, requisitions, reimbursements and office supplies management.
• Support with signage audit, management, preparation and maintenance of storage spaces and stock levels.
• Administrative management of meetings, agendas, minutes, projects and workflows.
• Actively engage in fair and equitable workplace practices and behaviour to ensure discrimination-free workplace in accordance with legislative requirements;
• Comply with Arc Workplace Health and Safety (WHS) policy and procedures to actively participate in a safe working culture;
• Maintain an awareness of Arc’s environmental policies and procedures minimising the impact of Arc’s business on the environment.

Qualifications, Knowledge & Experience
• Office and team experience across task management, communications and file management.
• Strong organisational skills across stocking, cataloguing, auditing and managing for our extensive signage catalogue
• Experience with transactions and basic financial controls.
• An eye for branding, design and attention to detail
• Demonstrated ability to work in a collaborative team environment
• Experience with social media content creation; and an interest in youth marketing trends